1. Our Commitment to Your Privacy
Hunt Lancaster Ltd respect the privacy of our clients (“you”) and we recognise the need for appropriate protections and management of your personal information.
When we, and our service providers, collect and use your personal information and special category data, we are the data controller for the purpose of Data Protection Legislation.
In the course of acting as an expert witness we may be provided with your personal information by a client, solicitors or service providers acting on the client’s instructions. In this case we are acting as a joint controller with another organisation (such as the client or instructing law firm).
We have prepared this Privacy Notice to assist you in understanding what information we collect about you and how that information is used by us and by third parties.
2. Key terms
When we refer to Data Protection Legislation we mean the General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”); and the Data Protection Act 2018, implemented by the UK to give effect to the derogations permitted under the GDPR.
Personal information is information that can be used to identify or contact a specific individual, such as a name, address, telephone number, email address, etc., and also online identifiers and location data such as IP addresses and mobile device IDs.
Special category data means personal information revealing your racial or ethnic origin; political opinions; religious or philosophical beliefs; or trade union membership; genetic data; biometric data; data related to your health or data concerning your sex life or sexual orientation; and criminal convictions or involvement in criminal proceedings.
A Data Controller is someone who decides why personal data is to be collected and how it will be used and treated.
A Joint Data Controller is where a person or organisation determine the purposes for which and the manner in which any personal data are, or are to be, processed. Joint controllers act together to decide how data is to be collected and how it will be treated.
If you are unhappy with how we handle your personal information you can contact us as above us or write to us. See About for our contact details. Alternatively or in addition you can notify the Information Commissioner’s Office (ICO) (please see: https://ico.org.uk/concerns/ for more information).
4. How do we collect data from you?
We collect information and data from you when you provide it to us in the course of requesting our services.
We may also be provided with your information and data by clients as part of the process of working as an expert witness in relation to a project that you have been involved in. In this context the client holds that data as a result of an employment or contractual relationship with you.
5. What data do we collect from you?
Contact information We collect and process only data that is necessary to provide the services you or our client have requested. This is normally limited to your name, title, business email address and business telephone numbers.
Documents We may be provided with documents created by you during your work on a project. Some documents may include further personal information, for example, a CV might include your date of birth and personal address.
Special category data We do not collect or expect to be provided with any special category data. However, because documents provided to use for analysis include emails we cannot exclude the possibility that we may be provided with such data. In the event that this occurs we will delete the data from our systems and notify the provider of the data of the issue.
6. Our use of personal data
We may collect and use Personal Data collected from you (however collected) in order to perform our business functions and provide consultancy services to our customers, including for the following purposes:
- Processing your requests and answering your inquiries;
- Providing expert witness and/or advice services to our client. These services typically involve reviewing documents (including emails) and writing reports which reference those documents.
We do not attach copies of documents to reports provided to the courts or include any personal information, other than names, in such reports.
We also do not disclose or provide copies of documents for use in court. This activity is outside our scope and is typically conducted by our clients with advice and assistance from their legal advisers.
7. Retention of data
8. Who receives your data
We may disclose your information to service providers under contract who help with our business operations (including, but not limited to, fraud investigations, software development, email delivery, marketing communications, bill collection, payment processing, audits, technical services and site analytics and operations).
We may disclose your information to other third parties to whom you explicitly ask us to send your Personal Data (or about whom you are otherwise explicitly notified and consent to when using a specific service).
We may disclose your Personal Data as required by law, such as to comply with a subpoena or other legal process, when we believe in good faith that disclosure is necessary to comply with such legal process, or to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request. We will use reasonable endeavours to notify you before doing so, unless we are legally restricted from so doing.
We will not share information about you that has been provided to us by our clients with 3rd parties unless required by law and will not take such action unless formally instructed to do so by the relevant client.
9. Your rights
You have certain rights under the Data Protection Legislation which can be exercised by contacting us at: http://www.huntlancaster.co.uk, including:
- the right to access the personal data held about the you by making a subject access request in accordance with the Data Protection Legislation. We may charge a reasonable fee when a request is manifestly unfounded or excessive;
- the right to have your personal data rectified if it is inaccurate or incomplete;
- the right to request to have your personal data deleted in certain specific circumstances as set out in the Data Protection Legislation;
- the right to request to restrict the processing of your personal data in certain specific circumstances as set out in the Data Protection Legislation;
- the right to ask us not to process your personal data for marketingpurposes or for purposes based on our legitimate interests;
- the right to ask us to not undergo automated decision making; and
- where you have provided consent, to request to withdraw such consent at any time.
Please note that if you choose to exercise your rights to have personal data restricted or deleted, then we may not be able to act as an expert on your behalf.
Further details about your rights can be found on the ICO’s website at https://ico.org.uk/.
10. Location of data
The data that we collect from you will usually be stored inside the UK or the European Economic Area (EEA).
However, if you live or work outside of the UK or the EEA, we may need to transfer your personal data outside of the UK or the EEA to correspond with you. Where this applies, we will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
11. Third parties
Our Site may contain links to other third-party websites. We are not responsible for the privacy practices or the content or security of these third party sites.
12. Privacy of electronic communications
Please note that any electronic communication made between you and us, including via the Site, may not be secure and, unless you are already a client, may not be treated as confidential. While we welcome your inquiries, please do not send us any electronic communication that contains any confidential or sensitive Personal Data.
14. Data protection officer
The Data Protection Officer of Hunt Lancaster Ltd is Gill Hunt. You can email her at firstname.lastname@example.org if you have any questions.